desk
booking
manage your workspace with smart desk booking solutions
empowering flexible workspaces
Managing office spaces efficiently is key to productivity and collaboration. Algotech’s Desk Booking Solutions enable businesses to embrace flexible work arrangements while ensuring employees have access to the right workspace when they need it. Our solution simplifies desk reservations, optimizes space usage and enhances the hybrid work experience. With easy-to-use booking tools and real-time availability tracking, Algotech’s platform helps you create a more organized, efficient and user-friendly workspace.
Why Choose Algotech’s Desk Booking Solutions?
Flexible Desk Management
Adapt to changing office needs with a solution that supports hot desking, fixed desks and flexible seating arrangements.
Real-Time Availability Tracking
See which desks are available in real time, making it easy for employees to find and book a space that suits their needs.
Seamless Integration
Integrates with existing calendar tools like Microsoft Outlook and Google Calendar, making desk booking part of your daily routine.
Mobile-Friendly Platform
Book desks on the go through a user-friendly mobile app, ensuring a smooth experience whether working in the office or remotely.
Enhanced Space Utilization
Get data-driven insights into how your workspace is being used, helping you optimize desk allocation and layout.
Customizable Setup
Configure the solution to match your office layout, team requirements and booking rules for a truly tailored experience.
Desk Booking Features
Real-Time Desk Reservation
Desk Booking Solution provides a clear, centralized view of available desks. Employees can check desk availability, make reservations and even choose their preferred workspace based on location, equipment, or proximity to teammates.
Key Features:
- Centralized dashboard with desk availability map
- Visual floor plans for easy navigation and booking
- Desk reservation by day, time or duration
- Filters for selecting desks with specific amenities (e.g., monitors, standing desks)
- Integration with company calendars for seamless scheduling
Mobile Booking and Remote Access
Support a hybrid work culture by allowing employees to book desks from anywhere using their smartphones. The mobile-friendly platform ensures that desk reservations are just a few taps away, providing flexibility for remote and in-office workers.
Key Features:
- Mobile app for easy desk reservations on the go
- QR code check-in for quick desk access
- Notifications for booking confirmations and changes
- Remote booking and cancellation options
- Syncing with personal calendars for a unified experience
Hot Desking and Fixed Desk Management
Algotech’s solution supports a variety of desk arrangements, including hot desking for flexible seating and fixed desks for employees with dedicated spaces. Our platform allows for seamless transitions between different setups as your needs evolve.
Key Features:
- Hot desking for flexible workspaces
- Fixed desk booking for employees who need dedicated spaces
- Custom rules for booking duration and time limits
- Desk sharing options to maximize space usage
- Automated desk assignment for optimized seating arrangements
Desk Check-In and Auto-Release
Improve space efficiency with our desk check-in and auto-release feature. Desks are automatically released back into the available pool if not checked in by the user, ensuring that unoccupied spaces don’t go to waste.
Key Features:
- Check-in via QR code or mobile app
- Auto-release of desks if no check-in occurs within a specified time
- Reminders for upcoming reservations and check-in
- Notifications for available desks due to auto-release
- Integration with occupancy sensors for accurate space management
Reporting and Space Analytics
Understand how your office space is being utilized with detailed analytics and reporting tools. Monitor desk usage patterns, identify high-demand areas, and make data-driven decisions to improve office layout and efficiency.
Key Features:
- Reports on desk occupancy, booking trends, and peak usage times
- Insights into most and least used desks or zones
- Customizable reports for different departments or locations
- Data export capabilities for detailed analysis
- Visualization of booking data on floor plans
Health and Safety Compliance
In the era of social distancing and evolving office safety standards, Algotech’s Desk Booking Solution supports businesses in maintaining a safe workplace. Implement distancing rules, sanitize schedules and occupancy limits to ensure a healthy environment.
Key Features:
- Distancing rules for desk availability and reservations
- Automatic spacing adjustments for safety compliance
- Sanitization alerts and blocked time for cleaning
- Occupancy management to prevent overcrowding
- Integration with health check protocols or apps